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SUBSCRIPTION MANAGEMENT

The subscription tracker built for agencies

Your agency pays for dozens of SaaS tools. Spendbase puts them all in one place, tells you what renewals are coming, and stops you from paying for software nobody uses.

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Free plan: up to 10 subscriptions · No credit card · Cancel anytime

Everything your agency needs to control SaaS spend

Centralised subscription list
Every SaaS tool in one table — name, category, cost, billing cycle, renewal date, and status. No more spreadsheets, no more digging through bank statements.
Renewal alerts before they hit
Spendbase emails you 7 days before any subscription renews. Adjust the window, choose email or in-app, or both. Never be surprised by an auto-renewal charge again.
Spend by category dashboard
See exactly how much your agency spends on Design, Engineering, AI, Marketing, and Communication tools each month — broken out in a clear chart on your dashboard.
Pause instead of cancel
Not sure you need a tool right now? Pause it. Paused subscriptions drop out of the monthly spend total but stay in your list so you can reactivate with one click.
Annual vs monthly normalisation
Spendbase shows the true monthly cost of every subscription — annual plans are divided by 12 — so your spend totals always reflect what you're actually burning per month.
CSV export
Export your subscription list to CSV for accountants, client reports, or your own records. Available on Pro and Agency plans.

Set up in under 5 minutes

No CSV imports, no bank sync setup. Just add your tools manually — it takes seconds each.

1
Create your workspace
Sign up and name your agency workspace. Takes 30 seconds — no credit card, no enterprise sales call.
2
Add your subscriptions
Enter each SaaS tool you pay for: name, cost, billing cycle, and renewal date. Most agencies are done in under 10 minutes.
3
Set your budget and alerts
Define your monthly SaaS budget and turn on renewal alerts. Spendbase will email you 7 days before anything renews.
4
Invite your team
Bring in your ops lead or finance person so the whole team stays aligned on what your agency is paying for.

Frequently asked questions

What is a subscription tracker for agencies?
A subscription tracker for agencies is a tool that logs every recurring SaaS payment an agency makes — design tools, project management software, AI tools, communication apps — and shows the total monthly cost, upcoming renewal dates, and spend by category. It prevents surprise charges and helps teams cancel tools that are no longer being used.
How does Spendbase calculate my monthly SaaS spend?
Spendbase normalises all billing cycles to a monthly figure. Monthly subscriptions count as-is. Annual subscriptions are divided by 12 to give a monthly equivalent. One-time purchases are excluded. The dashboard shows the combined monthly spend total alongside the count of active subscriptions.
How early does Spendbase send renewal alerts?
By default Spendbase sends renewal alerts 7 days before the next renewal date. You can adjust this window in the Alerts settings — for example, set it to 14 days if you need extra time to decide whether to keep or cancel a tool before it auto-renews.
Can multiple team members see and manage subscriptions?
Yes. On the Pro plan you can add up to 5 seats; on the Agency plan seats are unlimited. Team members with the Admin role can add, edit, and cancel subscriptions. Members with the Member role can view the subscription list. The workspace owner controls all billing and settings.
Is there a free plan to try before paying?
Yes. The free plan supports up to 10 subscriptions and 1 project — no credit card required. Most small agencies can get started and stay on the free plan. When your team or subscription count grows, upgrade to Pro at ₹1,900/month or Agency at ₹4,900/month.

Stop guessing what your agency spends on SaaS

Spendbase is free for up to 10 subscriptions. No credit card, no commitment.

Start for free — no card required