What is the main difference between Zoho Expense and Spendbase?
Zoho Expense is designed for employee reimbursement workflows — employees submit expenses, managers approve them, finance reconciles with accounting. Spendbase is designed for agencies that need to track SaaS subscriptions and project expenses without a formal reimbursement workflow. If you run a digital agency and mainly want to see what you spend on software and client projects, Spendbase is the simpler fit.
Does Spendbase have accounting integration like Zoho Books?
No. Spendbase does not sync with Zoho Books, Tally, or other accounting software. Zoho Expense has a clear advantage here if your finance team needs expenses to flow directly into your accounting system. Spendbase focuses on real-time visibility and alerts rather than accounting reconciliation — you can export CSV data for your accountant instead.
Does Spendbase support expense approvals like Zoho Expense?
Spendbase has a simpler role system: Owner, Admin, and Member. Members can log expenses; Admins and Owners can see and manage all expenses. There is no formal multi-step approval workflow. If your agency requires manager approval before expenses are accepted, Zoho Expense is better suited. Spendbase is better for small agency teams where visibility — not bureaucratic approval — is the goal.
How does Spendbase pricing compare to Zoho Expense?
Zoho Expense charges per user per month, which gets expensive as your team grows. Spendbase charges a flat rate per workspace: free for 1 user and up to 10 subscriptions, Pro at ₹1,900/month for up to 5 users, Agency at ₹4,900/month for unlimited users. For an agency with 5–15 people, Spendbase is typically significantly cheaper.
Does Spendbase track SaaS subscriptions — not just expenses?
Yes — this is Spendbase's core differentiator. Zoho Expense tracks employee reimbursement expenses. Spendbase tracks both: your SaaS subscription stack (with renewal alerts and monthly spend totals) and your project expenses (with budget burn tracking and receipt uploads). For agencies, both are essential.